| The Ballantrae Approach | 
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We work from the premise that your personal productivity has three dimensions. Like a photographer viewing the world through various lenses and filters, we frame the dimensions of your productivity in different focal lengths --
| - a "wide angel lens" approach to take in the external landscape and the organization of your physical environment;
- a "video with fast action lens" approach to assess the horizontal controls that manage your movement through the day; and
- a "zoom lens" approach to look closely at the internal landscape, your self-management practices, mental habits and focusing discipline.
| | Ballantrae Solutions helps you design and implement a personal productivity strategy to improve in each of these dimensions. |
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The first dimension of personal productivity – controlling the external landscape and creating a productive work environment, including both your physical and virtual workspace.
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GOAL: An optimally-organized workspace. We assess, make recommendations, and help implement a work plan to create
| - a home for everything;
- an efficient flow of work through your environment;
- a system to collect, process and organize incoming information;
- a simple and effective process for prioritizing work;
- a system to immediately retrieve information, in both paper and digital format;
- a system to manage important records, and to purge what’s not needed;
- improvements in work processes;
- a plan for using the right tools, in the right proximity, to accomplish your work;
- the integration of digital and paper-based systems;
- serenity to support thoughtful, creative, and productive work.
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| The second dimension of personal productivity –the effective use of your time, the habits and disciplines you apply to your goals, projects and tasks, to systematically accomplish the desired outcomes. |
GOAL: A finely-tuned self-management strategy to schedule your time efficiently and get your work done. We coach you in designing and implementing ongoing processes and day-to-day habits, such as
| - creating an inventory of the projects your have committed to;
- systematically moving each project forward;
- completing your most important tasks;
- weekly planning and review;
- applying the 80/20 principle to eliminate unproductive and unnecessary tasks;
- designing a customized time management tool for your scheduling, planning and tracking needs;
- battling the thieves of time, such as procrastination, interruptions, unnecessary meetings and unfocused work;
- integrating digital and paper-based information and systems;
- handling your reading needs more effectively;
- establishing the best daily, weekly, monthly, quarterly and yearly maintenance routines to continue your productivity success; improve your work/life balance.
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| The third dimension of personal productivity – your internal landscape, the factors affecting the mental side of your productivity. |
GOAL: A laser sharp attention on what matters most, with mental obstacles and psychological barriers to productivity eliminated, and mental strengths such as clarity, focus and organized thinking strengthened. We coach you in identifying internal factors affecting your productivity, including the following:
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Obstacles --
| - Filing in your brain – keeping everything in your head;
- Excessive multi-tasking;
- Over-committing;
- Mental distractions or an inability to focus;
- Ambiguity around goals and projects;
- Indecisiveness;
- Psychological barriers such as perfectionism or a workaholic mindset;
- Negative self-talk
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Opportunities --
| - Gain clarity of purpose;
- Make better decisions;
- Achieve mental readiness;
- Practice intentional focus management;
- Develop organized thinking techniques;
- Apply categorizing;
- Use mind mapping techniques;
- Set up a personal knowledge management system;
- Improve work/life balance
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| Assessing the Physical Landscape |
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| Setting the Horizontal Control to Manage Your Day |
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| Zoom In on the Internal Landscape
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